Over the years, many of my friends and colleagues have consistently commented that I am so organized. I take pride in this compliment since I do work very hard at being organized. I follow the Two Minute Rule. I make sure there’s a place for everything and everything is in its place. I live by my lists to the point that everyone knows (and even jokes) about them. I even make my bed every day.
Lately I’ve been wondering if this obsession of mine is worthwhile. Does the time spent being organized help me be more productive or is it just a waste of my time? I consider whether the energy spent on organizing would be better spent on getting stuff done. So, I did some research and some soul-searching to dig deeper.
First, one definition of “organized” is: “having one's affairs in order so as to deal with them efficiently” which implies that there’s an inherent benefit. Second, 1 of out 4 Americans would like to be more organized. Surely, this desire is not just about having everything in the right place but to get more done. Third, when I searched for the benefits of being organized, hundreds of articles popped up listing the countless benefits of being organized from health, to efficiency to style, brand and even your reputation. Finally, I came across this quote from the wise Benjamin Franklin:
“For every minute spent organizing,
an hour is earned.”
All that said, here’s the value I can attribute to the time and energy spent on being organized:
SAVES ME TIME
Because I have a home for everything and I put everything back in its place, I never waste time looking for anything. I also schedule my full day so I don’t wonder what I should do next. I start with my meetings and appointments and then fill in the top priority tasks for the day to make sure I have allocated time to get them done. Very little of my time is time wasted.
MAKES ME MORE RELIABLE
Thanks to my to-do list I very rarely forget things that need to be done. I know that my brain isn’t good for remembering things so I make sure I always write down my tasks. Because I block time on my calendar to complete tasks and to focus on deep work, I never miss a deadline. The combination of my to-do list and my calendar ensures that I meet my commitments and deliver on expectations.
REDUCES MY STRESS
By maintaining a clean house, I don’t have to rush around and clean up before someone comes over. I don’t stress about where things are what needs to get done. I don’t worry about what I might be forgetting or leaving things to the last minute. Because I have a plan in place for the day, when urgent issues arise, as they often do, I can easily adjust and re-set expectations as needed.
REDUCES MY STRESS
THINK ABOUT THIS: How organized are you now? Identify a specific area of your life that feels chaotic. Is there a simple system or routine you could apply to help you become more organized? What would the value be to you to become more organized in that specific area? Is that benefit enough to warrant spending the time being proactive?
After 25 years in the corporate world, working at Lotus Development, Ernst & Young, The Weather Channel and Play On! Sports, Monisha Longacre has founded her own company, Productivity101 and created priorigami: the art of productivity. Her mission is to provide simple, actionable and easy-to-use tools to help busy adults track, prioritize and complete tasks, to better manage their time and become more productive. She designed priorigami to be the "Fitbit" for productivity to help people lead more meaningful lives.