· task management,Productivity,Lists

Richard Branson, Founder of the Virgin Group and author, disclosed on his blog that the secret to success is to “write it down.” He shares, “Ever since I was a child I have made lists of all kinds, including short-term tasks, long-term goals and resolutions. It’s how I make sense of the world, bring order to the ideas in my head, and start turning them into action.”

I believe him. I have lists and lists for everything. It’s how I was able to keep everything in order and stay on top of everything for many years. The real key to success isn’t just about writing it down but also how you organize and manage your lists. Here are some ideas:

Shopping Lists

Keep lists of everything you need to buy. I organize my lists by store so when I’m in that store, I pull up my list and don’t forget to buy anything. A great app for this is AnyList which allows you to share your shopping lists.

Work Lists

If you are an individual contributor working on many projects, organize your lists by project. Include everything from tasks, to open questions and items you need to follow up on. If you are a manager, organize your lists by employee. Again, include all open items. I used a notebook that I always kept with me so I could write things down as soon as they came up.

Task Lists

The key here is to only have one to-do list and make sure you always have it with you. Most people I talk to have lists in all different places, their work notebook, their phone, Post-It Notes and in their head. When it comes down to it, items get forgotten or fall through the cracks. Most people always have their phones with them so I use the task management app, priorigami: the art of productivity, to store all my to-dos in one place.

Entertainment Lists

I keep lists of books I want to read, shows I want to watch, movies I want to see, restaurants I want to try, places I want to visit and people I want to catch up with so whenever I have some free time, I quickly scan through my lists and find something to do. I keep these in the Notes section of my phone so I can quickly access them.

Done Lists

I am a strong believer in documenting completed tasks and accomplishments because it makes you feel good and motivates you to do more. I have kept a Done list in various forms for over 20 years.

If you want to learn more about how lists can help you become more productive, check out Paula Rizzo’s book, Listful Thinking. It’s an easy read. If you want to have some fun with lists, try Listography: Your Life in Lists which is a series of journals of lists.

TRY THIS OUT: What lists do you currently maintain? Which work for you and which ones don’t? What lists might be helpful for you to have? What’s the best format for your list and where should you keep it to make sure it’s readily available when needed.

After 25 years in the corporate world, working at Lotus Development, Ernst & Young, The Weather Channel and Play On! Sports, Monisha Longacre has founded her own company, Productivity101 and created priorigami: the art of productivity. Her mission is to provide simple, actionable and easy-to-use tools to help busy adults track, prioritize and complete tasks, to better manage their time and become more productive. Her goal is for priorigami to become the "FitBit" for productivity to help people lead more meaningful lives.

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