Last summer when I was heads down working my corporate job, one of my male colleagues stopped me one day and asked, “How do you do it? How do you get it all done?” We set up some time and I started talking through how I managed my life – all of it, from work, to home to school and sports and throw on a few non-profit Boards.
What I found through our conversation was that over the past 25 years in the working world trying to juggle life, I had developed a methodology for getting things done. This system includes lots of little tips and tricks that I’m sharing with you on my blog, but in the bigger picture it all comes down to perfecting and instituting these five habits.
1. Clearly Know Your Goals
If you ask productive people about their goals, they will be able to rattle them off to you without any hesitation. They know what they want and they can clearly articulate what they are trying to achieve. Also make sure you periodically review your goals and adjust if needed because things do change.
2. Break Down Goals into Achievable Tasks
You cannot achieve your goals without a plan. To build a realistic plan, break down your goals into tasks that you can manage and use to measure progress. For example, if your goal is to plan a party, start with the first few steps: create the invitation, generate the guest list, plan the menu, etc.
3. Keep a Prioritized To-Do List
Store all your tasks in one central place like a simple task management app like priorigami. By having a home for all your tasks, you don’t have to depend on your brain to remember things or check several different places to figure out what you need to do next. This also makes it easy to review your tasks and select your top three daily priorities.
4. Schedule Focused Time to Complete Tasks
Once you have identified your top three tasks, look at your calendar and block calendar time to get them done around other scheduled events, appointments and meetings. This step will ensure you dedicate focused time to completing your prioritized tasks. If something urgent arises, as if often does, then adjust your priorities and then reschedule your time to accommodate the disruption.
5. Reward Yourself
To help you stay motivated and focused when you are working on a task, reward yourself upon completing a task. Perhaps it’s 15 minutes on social media or talking to a friend or a night out for dinner. It doesn’t matter what it is so long as you enjoy and look forward to it. This coupled with the self-satisfaction of completing your tasks and getting one step closer to your ultimate goals will keep you going.
TRY THIS OUT: What are your top three goals right now? If you can’t clearly answer that question, then start there. If you can, break down your goals into tasks and select the top three to start on tomorrow. Schedule time in your calendar to complete those three tasks, then take it from there.
After 25 years in the corporate world, working at Lotus Development, Ernst & Young, The Weather Channel and Play On! Sports, Monisha Longacre has founded her own company, Productivity101 and created priorigami: the art of productivity. Her mission is to provide simple, actionable and easy-to-use tools to help busy adults track, prioritize and complete tasks, to better manage their time and become more productive. Her goal is for priorigami to become the "FitBit" for productivity to help people lead more meaningful lives.
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