So, you have a to-do list and things get added to your list but it feels like nothing ever comes off the list. Sound familiar? While most people know how to create and update their lists, they don’t really know how to manage it. How do you prioritize items? When should you delete a task? How do you decide which task to focus on first?
Most productivity gurus promote the concept of selecting a few tasks to focus on at a time instead of trying to do everything all at once. Leo Babauta, author Essential Zen Habits, popularized the term Most Important Thing (MIT) to promote the idea of identifying your top one to three tasks each day. In a recent Pinkcast, Daniel Pink asserts that using the MIT process is a simple trick to getting the right stuff done.
Here’s how it works for me. It’s a little like playing the lottery. Each day you simply pick your top three priorities for the day and focus your time and efforts on making sure they get done. You win when you complete all three of them before the end of the day. Sounds easy and fun, right?
While there are many task management tools and apps available to track tasks, none help you actually manage your list and get stuff done. A new task management app called priorigami: the art of productivity has this concept baked into the app.
Each day the app sends you a reminder to select your Daily Top Three. You can choose to get the reminder at any time you choose such as the night before or at the beginning of your day. Click on the reminder to review your list of tasks and then drag and drop your priority tasks into the Daily Top Three section. The app tracks your progress and sends you a progress update towards the end of the day giving you just enough time and a little nudge to finish up any remaining tasks.
Sometimes things come up and priorities change during the day so you can always go into the app and shuffle your tasks and reset your Daily Top Three tasks for the day. In fact, this is a good habit to adopt even without any unexpected disruptions. The app will send you a reminder to review and shuffle your tasks during the day as well.
TRY THIS OUT: Download priorigami for FREE from the iTunes App Store. Try it out for a week and commit to selecting your Daily Top Three each day. What were the results? Did you feel more focused on your priorities? Did you get more done? Do you feel better knowing you are working on the most important things?
After 25 years in the corporate world, working at Lotus Development, Ernst & Young, The Weather Channel and Play On! Sports, Monisha Longacre has founded her own company, Productivity101 and created priorigami: the art of productivity. Her mission is to provide simple, actionable and easy-to-use tools to help busy adults track, prioritize and complete tasks, to better manage their time and become more productive. Her goal is for priorigami to become the "FitBit" for productivity to help people lead more meaningful lives.